TurfWindowLawn care schedule spreadsheet: a template and its limits
Updated October 26, 2026 · For lawn care and turf spray companies
Most lawn care and turf spray companies plan the season in a spreadsheet: properties down the side, rounds across the top, a date in each cell once it is done. It is a good way to see the whole book of business.
Day-to-day, the sheet is harder. Wind pushes a spray day, a crew finishes early, and a customer calls asking when you are coming. Each of those means opening the file, finding the row and remembering to update it. Here is a layout that works, and how it compares with a job board.
Two tabs, not one
Keep the property list and the visit schedule apart:
- Properties: name, address, acres, the plan you sold, and active, paused or ended.
- Visits: one row per visit with the property, service, planned date, crew notes and status (scheduled, done, wind hold).
- Link visits to properties by name or address, not by row number.
Rules that keep it honest
- Never delete a held visit. Mark it wind hold and give it a new date.
- Mark visits done the same day.
- Sort visits by date each morning for the crew.
- Keep crew notes (gate codes, dogs, sensitive beds) on the visit row.
Spreadsheet vs TurfWindow
- Properties
- Spreadsheet A tab
- TurfWindow Name, address, acres, plan sold and status
- Visits
- Spreadsheet Rows by date
- TurfWindow Dated jobs with property, service and crew notes, sorted by date
- Wind
- Spreadsheet Retype the date
- TurfWindow Wind hold is its own status; the job stays on the board until rescheduled
- In the field
- Spreadsheet Open the sheet on a phone
- TurfWindow Crews mark visits done with one tap (staff logins on Growth)
- Customers
- Spreadsheet Phone calls
- TurfWindow A visits page with upcoming and recent visits and any holds; crew notes stay internal
- Reminders
- Spreadsheet Call or text
- TurfWindow Optional: the day before a visit, the owner gets a note with what’s planned
- Cost
- Spreadsheet Free
- TurfWindow $52/mo Starter, $98/mo with staff logins
| Spreadsheet | TurfWindow | |
|---|---|---|
| Properties | A tab | Name, address, acres, plan sold and status |
| Visits | Rows by date | Dated jobs with property, service and crew notes, sorted by date |
| Wind | Retype the date | Wind hold is its own status; the job stays on the board until rescheduled |
| In the field | Open the sheet on a phone | Crews mark visits done with one tap (staff logins on Growth) |
| Customers | Phone calls | A visits page with upcoming and recent visits and any holds; crew notes stay internal |
| Reminders | Call or text | Optional: the day before a visit, the owner gets a note with what’s planned |
| Cost | Free | $52/mo Starter, $98/mo with staff logins |
When to keep the spreadsheet
An owner-operator with a few dozen properties and no spray holds can do well with a sheet. A job board earns its keep with more than one crew, with weather pushing work around, and when customers want to know when you are coming without calling.
Common questions
- Does TurfWindow check the wind forecast?
- No. You decide when to hold a spray; TurfWindow keeps the held job visible and tells the customer through their visits page.
- Can I import my property list?
- Yes. Import properties and jobs from a CSV export of your spreadsheet, and export everything back at any time.